CPC Pre-School Packet 2021-22

Community Presbyterian Preschool
400 Fox Hill Road, Hampton, VA 23669 (757) 851-1292

Statement of Purpose
“Let the children come to me”, says our Lord Jesus Christ. (Matthew 19:14)

In this call Community Presbyterian Church recognizes a responsibility of the church to minister to the needs of the youngest members of our community. They need a place to grow mentally, physically, emotionally, socially, and spiritually. We, as Christ’s Church, commit ourselves to support this ministry. The Preschool will be a place where all God’s children will be treated as members of God’s family, where love, cooperation, caring and forgiveness are taught and experienced.


The education of children is a joint effort between the home, the church and the school. We believe that children learn best by interacting with others through play, music, art and an age appropriate curriculum. Our commitment is to provide a loving Christian atmosphere for children to begin their early education. We will strive to promote positive social relationships between students and teachers, a play environment that teaches children through their individual interests and capabilities, and a safe, wholesome preschool experience in preparation for moving on to a more structured learning environment.

General Information

Community Presbyterian Church is located at 400 Fox Hill Road, Hampton, VA, on approximately six acres of a corner lot. The Preschool operates from eight rooms inside the church. All tuition funds received are used to pay the staff’s salaries and reimburse the Church for preschool related expenses. The balance is then reinvested into the school (curriculum, equipment, insurance, materials, toys, etc.). We admit children of all races, denominations and ethnic backgrounds. We have a teacher and an assistant in each classroom.

Community Presbyterian Preschool operates under a Religious Exempt Status. We are required by the Virginia Department of Social Services to meet standards they have deemed necessary to run a Church operated preschool in the state of Virginia. We are subject to yearly building, health, zoning, and fire inspections.

The Session, consisting of eight elders, retains control over the operations of Community Presbyterian Church. The Preschool falls under the authority of the Pastor and the Session. A Preschool Committee, including a Christian Education Elder, the Preschool Director and Assistant Director oversee the Preschool. The Director, Mrs. Lori Ward, acts as the principal. Mrs. Teresa Schmidt acts as Assistant Director and Treasurer. They have authority over the teachers and students with regard to the day to day operations. In addition, they will make joint decisions regarding all financial matters.

Our faculty is hired based on their education, training, experience and Christian lifestyle. They must be able to communicate with children in a loving, positive manner. In accordance with the Department of Social Services, all staff members are given a release by a medical doctor stating that they have no disabilities that would interfere with their ability to care for children in a preschool environment. A criminal background check is done on each of the teachers and assistants prior to employment. Multiple staff member certified in first aid and CPR will be on the premises at all times.

Operations and Procedures

Community Presbyterian Preschool is open from 9:00 a.m. to 12:00 noon, Monday through Friday. Children may arrive as early as 8:45 a.m. and should be walked to and from their classrooms. We request that our preschooler’s siblings not be left in your cars in the parking lot unattended while the preschoolers are walked into the building. Classes start promptly at 9:00 AM. A period of free play is provided to help transition into the school day. Children arriving late to school are deprived of this crucial time to unwind. If your child will be leaving the building with anyone other than their parent or normal caregiver, a written notice should be sent to school with the child or a phone contact MUST be made with the Director or the child’s teacher in advance. Anyone other than the child’s normal caregiver should bring an I.D. in order to pick up a child. Please make arrangements to have your child picked up promptly at noon.

Late Pick Up Policy

Parents or caregivers are to arrive in time to pick the children up at the classroom door at 12:00. When a child is not picked up by 12:05, the child will be held in the Preschool office until the parent arrives. Fees will be accessed as follows: $1.00 per minute from 12:05 until 12:20. $2.00 per minutes from 12:20 thereafter. The fines will be added to your monthly bill.

Enrollment Procedures

An enrollment form must be filled out in its entirety and a $45.00 non-refundable registration fee must be submitted. The parents or guardians will be required to present one of the following: the child’s birth certificate, a notification of birth (hospital, physician or midwife record), a birth registration card, or the child’s passport. In addition, we will need a current copy of the child’s record of immunization by August 1st. If you are able, please bring those documents with you at the time of registration. Documents must be submitted in order for your child to start school.

Potty Training

All children enrolling must be completely potty trained. They should be able to use the bathroom independently. The bathrooms are monitored by the staff. The staff will be available to assist the children with buttons and snaps. Occasional “accidents” should be an exception. An “accident” is a slip in the child’s normal ability to control themselves.

Classroom Placement

Parents must specify, on the enrollment form, which program they desire. Children must meet the age requirements of that particular program. Children must be at least three years old prior to Dec. 31, 2021 to be eligible for enrollment. Final placement of children will be the responsibility of the Director.

Annual Tuition

Tuition is based on an annual fee. You may pay for the entire year by August 1st or you may take advantage of our 10 month installment plan. If you utilize the installment plan, your first payment is due August 1, 2021 and the final payment will be due on May 1, 2022. Payments are due on the 1st of every month. Your non-refundable registration fee of $45.00 is due immediately upon returning the enrollment forms and will “reserve” your child’s position in a given class until June 15. At that time the non-refundable material fee is due. If these fees are not received by June 15, your child’s name may be removed from the roll. In the event of military orders prior to September, the material fee will be refunded. The “Tuition Contract” is included with your enrollment forms.

Sick Policy

We respectfully request that parents keep a child who is ill at home. If your child has a fever, stomach pain, nausea, diarrhea, or any other contagious illness, they will not be admitted to school. Your assistance in helping us prevent the spread of disease to others is appreciated. If a child becomes sick while at school, the parent (or a friend/relative listed on the emergency card) will be called to come and pick up the child from preschool. Your child should not return to school following an illness until they are fever free for 24 hours and/or 24 hours have passed since beginning an antibiotic. Likewise, if your child has thrown up or has had diarrhea, they should not return to school prior to 24 hours from the last time they vomited or had a loose stool.

Dress Code

Community Presbyterian is a FUN school! We will be painting, playing and getting messy on a regular basis. Please dress children in clothing that is comfortable and in outfits that they can be “messy little children” in! Children should also be dressed appropriately for outdoor play. Please refrain from open-toed shoes (sandals) as they are a hazard on our playground. Unless it is raining or we deem the temperature too cold, the children will participate in outdoor playtime year round. Tennis shoes should be worn on PE days.

Inclement Weather Conditions

Should inclement weather arise, we will follow the decision Hampton City School makes with regard to closing school or opening late. If the television or radio announces that Hampton is closing school, you will know we will also be closed. If Hampton City School announces a one (1) hour delay, we will also open one hour late. If Hampton City School announces a two (2) hour delay, we will not be opening at all.


Snack time is set aside daily for the children. Please send a light snack in with your child each day. Some suggestions include: fruit, granola, cereal, vegetables, 1/2 sandwich, cheese, crackers, or popcorn. Any non-sweet snack will be acceptable. You may also include a fruit juice drink or milk (either in a box container or thermos with a flip-top lid). No sodas please. Lunch boxes are acceptable, but not required.

Behavior and Discipline

It is expected that children behave appropriately. Part of the socialization and learning process involves communication and interaction with others in a positive, respectful way. We encourage good behavior with positive reinforcement. It is expected from time to time that a positive attitude adjustment may be necessary. It may include a verbal correction, redirection or a partial loss of playground time. Physical violence of any kind; biting, kicking, hitting, will not be tolerated. Any child inflicting violence on another student or teacher will be removed from the classroom and a parent conference with the teacher/director may be necessary. If behavior problems remain unresolved, Community Presbyterian Preschool reserves the right to withdraw any child that interferes with the healthy growth and learning process of others.

Chapel Service

Students will participate in a weekly chapel service, where we will introduce basic Bible stories and principles. The most profound Biblical truth that we can share with our children is the simple truth that “Jesus loves me this I know for the Bible tells me so”. It is not our intention to “teach” religion, but to share Jesus’ love with each child that is entrusted in our care. Chapel, which is approximately fifteen minutes, includes prayer, a Bible story, worship songs, and birthday blessings. In addition to chapel, teachers may share simple Christian object lessons, Bible story books and blessings in the classroom.

Physical Education

Children will participate in a PE program once a week (unless a special activity is scheduled on that designated day). Our instructor leads the children in developing their gross motor skills and stresses the importance of exercise. The class includes music, balls, hula-hoops, tunnels, parachutes and many other activities to make PE a fun and exciting program. Children should wear tennis shoes on PE days.


Music is an important part of the preschool experience. Children often learn through rhythm and motion. Once a week our music instructor will lead the children in group music activities. In addition to this group time, music is often used in the background while children play and do arts and crafts. It is used in our gymnastics program and in Chapel. Little children love to sing and they will get plenty of opportunity to “make a joyful noise” at Community.


Reading is fundamental to a good education. Reading to your children is one of the best ways to nurture them and their imagination. Our desire is to assist you in exposing your children to the joy of reading by providing a library/story time each week. The Librarian comes to the school, shares an interactive story and allows the children to check out a book for the week.


PRESCHOOL (3 year olds – 2 days per week) TUES/THUR
Registration $45.00
Material & Activity Fee $80.00
Annual Tuition $1,300.00 or Ten Installment Payments of $130.00

PRESCHOOL (3 year olds – 3 days per week) MON/WED/FRI
Registration $45.00
Material & Activity Fee $90.00
Annual Tuition $1,650.00 or Ten Installment Payments of $165.00

PRESCHOOL (3 year olds-5 days per week) See director for details regarding this program
Registration $45.00
Material & Activity Fee $135.00
Annual Tuition $2,600.00 or Ten Installment Payments of $260.00

PRE-KINDERGARTEN (4 year olds – 2 days per week) TUES/THUR
Registration $45.00
Material & Activity Fee $80.00
Annual Tuition $1,300.00 or Ten Installment Payments of $130.00

PRE-KINDERGARTEN (4 year olds – 3 days per week) MON/WED/FRI
Registration $45.00
Material & Activity Fee $90.00
Annual Tuition $1,650.00 or Ten Installment Payments of $165.00

PRE-KINDERGARTEN (4 year olds-5 days per week)
Registration $45.00
Material & Activity Fee $135.00
Annual Tuition $2,600.00 or Ten Installment Payments of $260.00

Registration and the material/field trip charges are one-time fees. These fees are non-refundable.

Tuition is based on an annual fee. You may pay for the entire year by August 1st or you may take advantage of our 10 month installment plan. If you utilize the installment plan, your first payment is due August 1, 2021 and the final payment will be due on May 1, 2021. Full monthly tuition is due regardless of attendance or school schedule.

Date: ________________

Field Trip Permission

I give my permission for my child, _________________; to go with his/her class in the event of an opportunity to take a fieldtrip. Parents or Guardians will be notified weeks ahead of a scheduled fieldtrip.

I give this consent with the understanding that I will be notified in writing, prior to each field trip, of the time and location of each trip. I will have the authority at that time to deny my child consent to participate if I deem it necessary.
• All fees for a field trip would be included with the material fee at the time of enrollment.
• I will provide a car seat to be used on field trips.
Signature of Parent or Guardian

Physical Education

My child, ___________________________, has permission to participate in physical education class during preschool hours. I agree to hold Community Presbyterian Church/Preschool and its staff harmless of liability.

*If your child has any medical conditions, such as asthma or a physical disability that would inhibit them from participating, please discuss this with the Director.
Signature of Parent or Guardian

Student Directory

Are you willing for your child’s name, address and phone number to be included on a roster that may be sent home to other parents upon their request, to be used for birthday parties, etc.? ____ Yes ____ No
Signature of Parent or Guardian

Email Notification

_____ Yes, please add our email address(s): ________________________________________________
to receive the monthly preschool newsletter and any other notifications from the office. Your email will not be shared with any other source and will only be used for the purpose of passing along schedule/activity related information from the director.

______ No, I/we prefer not to be contacted by email.

Student Media Inclusion: Occasionally we will share student photos, class photos, candid shots, video, on the church web site. Children’s names will not be included in any of the media.


In order to ensure that our rates remain affordable, please be advised of the following conditions:

1. Tuition is based on an annual fee which may be paid in full or in 10 monthly
2. The first payment is due August 1, 2021 and the final payment will be due on May 1, 2022. If you are enrolling after the first day of school, your first payment will be due on the first day your child attends school and may be pro-rated depending on the day of enrollment.
3. All payments received after the 5th of the month, must include a $5.00 late fee. For each 10 days thereafter an additional $5.00 fee will be added to your account.
4. Full monthly installment is due regardless of attendance or school schedule.
5. Checks should be made payable to “Community Presbyterian Preschool” or “C.P.P” and may be delivered to your child’s teacher or given to the Director. We also accept cash in the church office. The Preschool does not accept credit or debit cards.
6. A $12.00 fee will be assessed on any check returned for any reason.
7. Should a child withdraw from the roll, partial month’s tuition payments and material fees will not be refunded. Please provide us a 30 day notice of departure.
8. Any questions regarding payments, amount due, or other concerns must be brought to the attention of the Director prior to the due date.
9. The Director and/or Treasurer have discretion over all money matters.

Please sign the bottom portion and return with your Registration Form.

Tuition Contract:

I have read and understand the above terms and agree to adhere to the policies of Community Presbyterian Preschool as outlined above.

____ I will pay the annual tuition fees by August 1, 2021.

____ I will pay tuition in 10 monthly installments beginning August 1, 2021.

_________________________________________ ________________
Signature of Parent or Guardian Date

Child’s Name PRINTED

Community Presbyterian Preschool
Identity Verification Form

This information is required by Virginia State Law effective July 1, 1998. This form must be completed and on file in the Preschool office within 7 business days of the start of school.

Today’s Date: ______________________

Child’s Name:______________________ Child’s Date of Birth: __________________

Type of proof presented (must be one of the following):

________Birth certificate (must be a certified copy) or birth registration card
State: _____________________ Date Issued: _________________________
Birth certificate number: ___________________________________________

________Birth record/notification (hospital, physician or midwife record):
State: _____________________ Issuing agency/individual:______________

________Passport Issuing country: __________________________________________
Passport number: _______________________ Date Issued: ______________

________Placement agreement/record from agency: Date Issued: ______________
Issuing agency: _____________________ Case/Registration # _________

Previous Schools and/or Day Care Centers Attended:

Name: _________________________________________________________________
Location: _______________________________________________________________

Name: _________________________________________________________________
Location: _______________________________________________________________

Signature of responsible party providing information: ____________________________

Signature of Preschool Director/Assistant Director: ____________________________


Date _______________ Gender______

CHILD’S NAME _____________________________________________ _______________
first middle last Nickname if applicable

ADDRESS _________________________________ HOME PHONE ________________
Street CELL PHONE _________________
__________________________________________ CHILD’S BIRTH DATE ____________
City, State Zip Code MONTH/DAY/YEAR

ENROLLING IN: (please check the class that applies)
[ ] Preschool (3 year old X 2 days/week) [ ] Pre-Kindergarten (4 year old X 2 days/week)
[ ] Preschool (3 year old X 3 days/week) [ ] Pre-Kindergarten (4 year old X 3 days/week)
[ ] *Preschool (3 year old X 5 days/week) [ ] Pre-Kindergarten (4 year old X 5 days/week)
* Contact the Director for additional information regarding our 3 year old 5 day per week programs.

PARENTS MARITAL STATUS: ____________________
MOTHER’S NAME _________________________ OCCUPATION ____________________
MOTHER’S WORK or Cell Phone # _________________
MOTHER’S ADDRESS (if different) _____________________________________________

FATHER’S NAME _________________________ OCCUPATION ____________________
FATHER’S WORK or Cell Phone # _________________
FATHER’S ADDRESS (if different) ______________________________________________

PARENTS’ HOME CHURCH/DENOMINATION ____________________________________

SIBLINGS (name and age) _____________________________________________________


PEDIATRICIAN OR FAMILY DOCTOR (name & phone) _____________________________
IS CHILD ON ANY MEDICATION? _____ IF YES, DESCRIBE ____________________
DOES CHILD HAVE ALLERGIES? _____ IF YES, DESCRIBE ____________________
PHYSICAL LIMITATIONS? _____ IF YES, DESCRIBE ____________________

SPECIAL NEEDS, HABITS, FEARS, ATTACHMENTS? ______________________________

————————-Emergency Contact Information on the back of this form———————-

PERSONS TO CONTACT IN CASE OF ILLNESS OR EMERGENCY OTHER THAN PARENT (These persons are also authorized to pick up my child)

1. Name ________________________________ Relationship _____________________ Phone ________________ Address ________________________________________

2. Name ________________________________ Relationship _____________________ Phone ________________ Address ________________________________________

Any information you feel necessary to disclose, please list below.

Community Presbyterian Preschool
Corona Virus/COVID-19 Waiver

The undersigned acknowledges that the coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. Community Presbyterian Preschool has taken steps to implement certain recommended guidance and protocols issued by the Centers for Disease Control and Prevention (CDC). However, the undersigned understands and acknowledges both the known and potential dangers of my child attending Community Presbyterian Preschool, despite our reasonable efforts to mitigate such dangers, resulting in exposure to COVID-19, which could result in illness, disability, and/or death.

The undersigned agrees to assume all of the foregoing risks, accept sole responsibility and will not hold Community Presbyterian Preschool, Community Presbyterian Staff or Community Presbyterian Church liable for any consequences as it relates to COVID-19.

I have read and understand the terms of this Assumption of Risk, Release and Waiver of Liability Agreement.

Print Child’s Name________________________________________

Print Parent’s Name _______________________________________

Signature ______________________________ Date: ____________